Special Event Permit

Do I need a permit?

  • A special event permit is required if you are utilizing the park for an activity above and beyond normal use. For additional information on special event activities, please visit Town Code Title 10, Chapter 10-6.

 

Do you need additional information on park facilities and amenities?

  • Contact Parks and Recreation (marana.parks@maranaAZ.gov or 520-382-1950) to discuss amenities and to find an available date and time for your event. Reservations can be made 6 months in advance of the event.

  • Click here to browse Park facilities and amenities. Maps are available for download to assist in the creation of your site plan.

  • Additional facility and staff fees may apply based on your special event inquiry.

  • Glass containers, propane grills or portable fire pits are not allowed.

  • View additional rules and regulations here.

What do I need to submit?

  • Please fill out a Special Event Application a minimum of 45 business days prior to the event

  • Certificate of Liability Insurance & Endorsement of Additional Insured is required. This can be obtained from any insurance agent.
    View Insurance Example.

  • You may also utilize the GatherGuard insurance program to obtain insurance online.
    View the GatherGuard purchasing instructions. Where prompted, search for your venue by using the park address.

  • A site plan showing your event layout is required for review. The site plan will show the property location in relation to surrounding properties and clearly identify the area to be used for the event.

  • Additional event details can be included on your site plan or submitted as a separate event map based on the event complexity. Clearly identify the event entry/exit, pedestrian travel, parking areas, vending areas, stages and other principal features of the venue.

  • View Site Plan/Event Map Examples.

  • If you are utilizing property owned by someone other than yourself, a letter granting permission by the owner is required.

  • If temporary off-site parking areas are to be used, applicant must also attach a Parking Layout and Circulation Plan.

  • Continue below for additional requirements based on specific event features.

 

Do you plan to consume alcohol at your event?

  • A Beer and Wine permit is available if you plan to consume alcohol at a park facility. All Beer and Wine permits require a valid government-issued I.D. be presented in person to verify permit applicant’s age is above 21.

  • Obtain a Beer and Wine permit by visiting Marana Parks and Recreation at 13250 N Lon Adams, Marana AZ 85653.

Do you plan to sell alcohol at your event?

  • An Application for Special Event License is required for any sales.

  • The liquor license application must be approved by the Arizona Department of Liquor Licenses and Control.

  • First submit your application to the Town 30 days prior to the event.

  • Please contact the Town Clerk’s Office for questions or additional information. Online - www.maranaaz.gov/town-clerk

    Email - clerk@maranaaz.gov

    Phone - 520.382.1961

  • Insurance is required (see “what do I need to submit” above for additional information)

Will your event impact traffic or public roadways?

  • A traffic control plan is required if any part of the event impacts the Public Right-of-way.

  • View a Traffic Control Plan Example

  • You can contact a barricade company to create a traffic plan, rent traffic barricades or directional signage.

  • An ADOT Permit (with 60 days advanced notice) may be required on certain streets (e.g. I-10 Frontage Road).

  • Insurance is required (see “what do I need to submit” above for additional information)

Do you expect event attendance to be over 1,000 people?

  • A crowd management plan is required for attendance of 1,000 or more people.

  • The International Fire Code (IFC) requires a trained Crowd Manager to be present at an event with 1,000 or more people and one Crowd Manager per 250 attendees. This can include trained volunteer, contracted security, police officers or other first responders.

  • View Information/Requirements and Crowd Manager Training.

Do you need Marana Police assistance for traffic or security?

Do you plan to use tents or canopies at your event?

  • Tents/canopies larger than 400 square feet also require a Fire permit and inspection. Please contact the applicable Fire District for more information.

  • Staking in Town parks is not permitted.

  • Additional fees for inspection may apply. Town staff will notify you after reviewing your special event permit application.

Do you plan to bring a stage or generator?

  • Stage: Contact the vendor to obtain the type, size and specifications to include with your application. Please identify the location of your stage on the site plan.

  • Generator: Provide the size and type of all generators. Indicate on the site plan the location of the generator(s).

     

    Additional fees for out of hours inspection may apply. Town staff will notify you after reviewing your special event permit application.

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