Special Event Permit

A special event permit is required if you meet any of the following criteria. For additional information on special event activities, please Town Code Title 10, Chapter 10-6.

• An event that is being held on Town owned property. This includes parks, right-of-way (streets) and the Marana Regional Airport.
• An event that requires a state-issued special event liquor license or extension of premises, typically when selling or serving alcohol.
• An event that requires Town services above and beyond what is routinely provided.
• An event that involves a substantial deviation from the current land use.
• Drive-thru or car parades that will impact traffic. This is determined through a quick evaluation. Please contact us at 520-382-2633 with the following information to receive your determination.
  • General description of the event
  • Will items be distributed to viewers
  • Time and location of event
  • Expected attendance
  • Is the parade going to have an escort or stop traffic?

Events held in a Town Park are processed by the Parks and Recreation Department. Please contact the Parks and Recreation Department for questions, permit requirements, information on amenities or to find an available date.

A major event (1000 or more in attendance)

• A pre application meeting 90 days prior to the event.
• Application submittals are required 60 days prior to the event.

A minor event (less than 1000 in attendance)

• Submit applications 30 days prior to the event.

Complete a Special Event Permit Application and include the following supporting documents. Additional items may be required based on the event features.

• Certificate of Liability Insurance & Endorsement of Additional Insured is required if the event is being held on Town property, has an impact on streets, or if alcohol is being sold. This can be obtained from your insurance agent.
  Insurance Example(PDF, 482KB)
• If the event is on Town property you may utilize the GatherGuard insurance program to obtain insurance online.
  GatherGuard purchasing instructions(PDF, 496KB). Where prompted, search for your venue by using the address.
• A site plan showing your event layout is required for review. The site plan will show the property location in relation to surrounding properties and clearly identify the area to be used for the event.
  Site Plan/Event Map Examples(PDF, 2MB)
• Additional event details can be included on your site plan or submitted as a separate event map based on the event complexity. Clearly identify the event entry/exit, pedestrian travel, parking areas, vending areas, stages and other principal features of the venue.
• If you are utilizing property owned by someone other than yourself, a letter granting permission by the owner is required.
• If temporary off-site parking areas are to be used, applicant must also attach a Parking Layout and Circulation Plan.

An application for a Special Event Liquor License is required for any sales or consumption.

• Please contact the Town Clerk's Office for questions or additional information.
• First, submit your application to the Town a minimum of 30 days prior to the event.
• Once returned, submit your application to be approved by the Arizona Department of Liquor Licenses and Control.
• Insurance is required. See "what is required with the application" for additional information on insurance.

A traffic control plan is required if any part of the event impacts the public right-of-way. This is generally defined as the street, sidewalk and the area in-between.

• You can contact a barricade company to create a traffic plan, rent traffic barricades and directional signage.
• An ADOT Permit (with 60 days advanced notice) may be required on certain streets (e.g. I-10 Frontage Road).
• Insurance is required. See "what is required with the application" for additional information on insurance.

A crowd management plan is required for event attendance of 1,000 or more people.

• The International Fire Code (IFC) requires a trained Crowd Manager to be present at an event with 1,000 or more people and one Crowd Manager per 250 attendees. This can include trained volunteer, contracted security, police officers or other first responders.
• Additional information and requirements are available from the International Code Council (ICC) Crowd Manager Training Program.

Please contact the Marana Police Department for additional information on hiring off duty officers for your event.

• Additional fees for police assistance apply.
• Every officer onsite will count towards the required number of Crowd Managers needed.

Tents/canopies larger than 400 square feet also require a Fire permit and inspection.

• Please contact the applicable Fire District for more information.
• Additional fees for inspection may apply. Town staff will notify you after reviewing your special event permit application.

Stage -Contact the vendor to obtain the type, size and specifications to include with your application.

• Please identify the location of your stage on the site plan.

Generator -Provide the size and type of all generators.

• Indicate on the site plan the location of the generator(s).

Additional fees for out of hours inspection may apply. Town staff will notify you after reviewing your special event permit application.

A Fireworks Permit is required for review and approval. Submit the application for the applicable fire district.

• Please contact the Town Clerk's Office for questions or additional information.
• Insurance is required. See "what is required with the application" for additional information on insurance.
• A cash bond is required for damages and liability
• Show the fireworks launch site and fall out zone on your event map.